Help fill the record
Documents we’re looking for
This site is built out of documents, and there are 192 homes here holding paper we have never seen. Most of what is missing is not rare — it is ordinary mail that somebody kept and nobody else did. Here is what would help, and why.
What happens to what you send
It is not published. A document that arrived in an owner’s mailbox is never put on this site as a scan, at any resolution — that rule is written out on the document archive, which republishes only what anyone can obtain without being a member — a public agency’s records, and the governing documents in copies that name no owner. What your document says may well end up on the site: a date, a figure, what a notice announced, each with its source named. The scan itself stays in the private record, because publishing it would publish you.
A person reads it. It gets filed under the same naming and indexing every other document here goes through, checked against what the site already claims, and where it contradicts something we have published, the page gets corrected. That is the whole point of asking.
Black out anything you like. Your name, your unit, an account number — cover it before you send it. A redacted document is worth far more to this record than a document nobody sends, and we would rather ask for a page again than have you hesitate.
Send what is yours to send. Mail you received, paperwork from your own purchase, letters about your own home, photographs you took. Not a neighbor’s correspondence, and not the membership list — that one is a record any member can demand directly, and there is a letter for it.
From when you bought
Every owner who bought here was handed a stack of paper by the seller, and California says what has to be in it. Those copies are dated to your sale, which is what makes them worth more than ours — we can only read the documents as they stand today.
-
The governing documents you were given when you bought
Civil Code § 4525(a)(1) requires the seller to give a buyer “a copy of all governing documents” — the CC&Rs, the Bylaws, the Articles and the Rules. Your set is dated to your sale.
The Declaration was restated in 1977 and the Rules have been revised more than once since. We can read what governs today; a set dated to 1998 is the only way to read what governed in 1998.
-
The budget report and policy statement from your packet
§ 4525(a)(3) puts “the most recent documents distributed pursuant to Article 7” in the same stack — the annual budget report and the annual policy statement that were current when you bought.
These carry the year’s assessments, the reserve figures and the Association’s own statutory disclosures. We hold FY2021, FY2024, FY2025 and FY2026 — so FY2022 and FY2023 are missing outright, the reports that would have gone out around November 2021 and November 2022, and there is nothing at all from before 2020.
-
Board minutes from your packet, if you asked for them
Worth checking rather than assuming, because § 4525(a)(10) makes this one conditional three times over: minutes go in the packet “if requested by the prospective purchaser”, only for “the previous 12 months”, and only those “that were approved by the board”. Many packets have none at all.
Minutes are the hardest association record to obtain and the most useful once you have them. A packet that happens to contain twelve months of them is twelve months nobody else here can read.
Mail from the Association
The Association mails the same things to all 192 homes. We hold one household’s copies, mostly from 2020 on. Anything older, or anything you kept that we did not, is a year of the record nobody here can otherwise read.
-
Anything the Association mailed you before 2020
Budget reports, policy statements, assessment increase notices, election and ballot packages, newsletters, notices of meetings. Whatever is in the drawer.
This is the plainest gap in the record. The Association has been mailing owners since the 1970s and almost none of it survives anywhere we can reach.
-
A second copy of something we already have
Yes, really. If you kept a notice and think we have it already, we would still like yours.
One copy shows what one household received. Two copies of the same mailing are the only way to establish that a mailing went out the same to everyone — or that it did not, which this site has already seen happen once.
Letters about your own home
Violation notices, architectural decisions, fine letters. These are the only documents that show how the rules are actually applied, as opposed to what they say. Black out anything you would rather we did not have — a redacted letter is far better than none.
-
Violation notices, architectural decisions and fine letters
Anything the Association or the management company sent you about your own home: a notice of violation, an approval or refusal of an architectural request, a hearing notice, a fine.
No governing document can tell you whether the rules are applied evenly, because that is a fact about conduct rather than about text. Letters from several homes are the only thing that can.
Title and escrow paperwork
What a title company wrote about your home when you bought it, or when you refinanced.
-
Your title policy or preliminary title report
The policy your title company issued when you bought or refinanced, including its legal description and the exceptions schedule.
These describe what a home here actually consists of, and they do not always agree with the recorded instruments. One policy we hold states a common-area share that both the 1975 deed and the recorded condominium plan for the same lot contradict. That particular question is settled — the plan is right — but whether it was one title company’s slip or something that has been copied forward for years is a question only more policies can answer.
Photographs, with the date
The cheapest thing on this page and the one nothing else can replace. A photograph is a fact about the day it was taken, and this site has no way of noticing when something out there has changed.
-
A dated photograph of a notice board, or of a posted notice
Either pool enclosure, the mailboxes, the entrance, a notice taped to a door — and the date you took it. A photograph from years ago is worth more than one from today.
The Association’s annual policy statement designates a bulletin board by the main pool as where general notices get posted. One case stood empty, was wrapped in brown paper and was then taken away; a second still stands with both panes backed with paper and nothing in them. The entire record of that is one owner’s account going back to March 2026 and two photographs taken on August 30. An older picture of either enclosure would be the only evidence of what was there before.
Anything else
The list is what we thought to ask for. It is not the limit.
-
Something not on this list
A document, a photograph, a letter, a recollection of where a document might be. Anything about this place from before you moved in.
The list above is what we knew to ask for, which is a fact about us rather than about what exists. If you are holding something and cannot tell whether it matters, that is exactly the case worth asking about.
How to send it
Email coalition@jamachagreens.com. A photograph of a page taken on your phone is enough — it does not need to be a proper scan, and a slightly crooked picture of the whole page beats a neat picture of half of it. Tell us roughly when it arrived and it saves a guess later.
If it is paper and you have no way to scan it, say so and we will come to you. The most useful thing on this page is a box of old mail in a garage belonging to somebody who has lived here thirty years, and nobody in that position should have to buy a scanner to help.
If you are not sure whether something is useful, it probably is. Ask.
Send a document — takes an account, because a person writes back to you about it.